Privacy Policy for The North Journal of Medical Sciences (North J Med Sci)
Effective Date: 22nd July, 2023
Last Updated: 22nd July, 2023
The North Journal of Medical Sciences (hereinafter referred to as “NJMS,” “the Journal,” or “North J Med Sci”) is committed to respecting and safeguarding the privacy of its users, authors, reviewers, and subscribers. This Privacy Policy outlines the types of personal information we collect, how we use it, and the measures we take to secure your data. This policy applies to all interactions you may have with NJMS, whether through our website, email communications, or other services.
By using our website, submitting manuscripts, or engaging with our services, you agree to the terms of this Privacy Policy. Please read this policy carefully, and if you have any questions or concerns, contact us using the information provided below.
1. Introduction
At North J Med Sci, we understand the importance of privacy and are committed to handling your personal data responsibly and in compliance with relevant data protection regulations, including the General Data Protection Regulation (GDPR) and the California Consumer Privacy Act (CCPA). This Privacy Policy explains how we collect, use, disclose, and protect personal information related to your interactions with our journal and services.
2. Information Collection
We collect personal and non-personal information from users, authors, reviewers, and subscribers to improve our services, manage submissions, and communicate effectively. The types of information we collect include:
a. Personal Information
We may collect personal information directly from you when you register, submit a manuscript, or engage with our services. The information includes:
- Contact Information: Name, email address, institutional affiliation, and phone number.
- Manuscript Information: Author names, affiliations, research data, and other information related to manuscript submissions.
- Professional Data: Job title, academic background, or expertise in your field.
- Payment Information: When applicable, we may collect financial information for payment processing (e.g., publication fees).
b. Non-Personal Information
We collect non-personal information automatically when you interact with our website. This includes:
- Browser and Device Information: IP address, browser type, operating system, and access times.
- Cookies and Tracking Technologies: We use cookies and similar technologies to improve user experience, analyze traffic, and understand usage patterns.
- Website Interaction Data: Data on pages visited, time spent on the site, and referral sources.
3. Use of Information
The personal and non-personal data we collect is used for the following purposes:
- Manuscript Submission and Peer Review: To process, manage, and communicate about your manuscript submissions and the peer review process.
- User Communication: To send notifications, updates about submissions, queries, publication updates, and journal announcements.
- Service Improvement: To analyze user behavior and improve our website, services, and processes.
- Newsletter and Updates: To send regular updates regarding new issues, calls for papers, and relevant research topics (you may opt-out of these communications at any time).
- Compliance: To ensure legal and regulatory compliance, including protecting intellectual property and maintaining data integrity.
4. Information Sharing and Disclosure
We respect your privacy and will not sell, rent, or trade your personal information to third parties. However, we may share data under the following circumstances:
a. Service Providers
We engage trusted third-party service providers to assist in managing our website, manuscript submission system, and communication. These providers have access to your personal data only to perform specific tasks and are contractually obligated to keep your information confidential.
b. Peer Review Process
Your manuscript and associated information may be shared with editors, reviewers, and editorial board members as part of the peer review process. Reviewer identities are typically anonymized unless otherwise agreed.
c. Legal Compliance
We may disclose personal information if required by law or in good faith that such disclosure is necessary to:
- Comply with legal obligations (e.g., court orders, subpoenas).
- Protect the rights, safety, and property of NJMS, its users, or the public.
- Prevent or investigate potential violations of our policies.
d. Aggregate Information
We may share non-personal, aggregated information (such as usage data) with third parties for the purpose of analyzing trends, managing our website, or improving services. This information will not include data that identifies individual users.
5. Data Security
We are committed to protecting your personal data and have implemented industry-standard technical and organizational measures to prevent unauthorized access, disclosure, alteration, or destruction of your information. These measures include:
- Encryption of sensitive data.
- Regular security audits of our data storage and processing practices.
- Secure hosting services.
Please note that no method of transmitting or storing data is completely secure. While we strive to protect your personal information, we cannot guarantee its absolute security.
6. Data Retention
We retain your personal data only as long as necessary to fulfill the purposes outlined in this Privacy Policy or as required by law. Manuscript and publication data may be stored indefinitely as part of the academic record unless deletion is specifically requested and legally permissible.
7. Your Rights
Depending on your jurisdiction (e.g., GDPR, CCPA), you may have the following rights concerning your personal data:
a. Right to Access
You may request access to the personal data we hold about you, and request a copy of such information in a structured, machine-readable format.
b. Right to Correction
You have the right to request that we correct any inaccurate or outdated information.
c. Right to Deletion
You may request that we delete your personal data, provided there is no overriding legal requirement for its retention.
d. Right to Opt-Out
California residents have the right to opt out of the sale of their personal data under the CCPA (though we do not sell your data). You may contact us to exercise this right.
e. Right to Withdraw Consent
If we rely on your consent to process your data, you have the right to withdraw it at any time.
To exercise any of these rights, please contact us at [team][@][thenjms][.][com]. We will respond within the legal timeframes required by applicable law.
8. Cookies and Tracking Technologies
We use cookies and similar tracking technologies to enhance your user experience and gather information about how our services are used. You can manage cookie preferences via your browser settings. For more detailed information on how we use cookies, please refer to our [Cookie Policy] .
9. Third-Party Links
Our website may contain links to third-party websites, such as external research repositories, databases, and resource sites. This Privacy Policy does not cover the practices of these third parties, and we are not responsible for their privacy policies. We encourage you to review the privacy policies of any third-party sites you visit.
10. Policy Changes
We reserve the right to update this Privacy Policy to reflect changes in our data handling practices or legal requirements. When significant changes are made, we will notify users by prominently posting a notice on our website or sending an email to registered users. Please review this policy periodically for the latest updates.
11. Contact Us
If you have any questions, concerns, or requests regarding this Privacy Policy, please contact us at:
The North Journal of Medical Sciences (North J Med Sci)
912-A. Usman Ghani Street. P.O Jhangi. Mansehra road, Abbottabad. Khyber-PakhtunKhwa. Pakistan
[team][@][thenjms][.][com]
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